Spacefile’s experience in Records Management enables us to complete an accurate and timely conversion. Our comprehensive approach to file conversion saves you time and money each time your files are used. Many of our customers tell us the added efficiencies and savings realized due to Spacefile file conversions would not have been achieved any other way.
Record Inventory/Database Development
An accurate inventory is necessary for effective management and system accountability. We’ll conduct a physical inventory to bring your filing system to the next level of control by collecting the data into an accurate database.
A complete record may help your firm decrease legal exposure or satisfy regulatory requirements. In many industries, a detailed inventory of individual key documents found in folders is highly useful to identify missing or delinquent information.
"White Glove" File Relocation
Professional record re-locations ensure you are up and running quickly at your new location. Moving critical records is vastly different from moving objects due to the unique nature of records. File relocation may involve movement from departmental to central files, from one building to another, or across the country. With Spacefile it is always efficient, smooth, and organized.
Expert Project Management
Our Project Managers and staff are dedicated solely to your transition. Each project has a certified project manager on-site to ensure accuracy and efficiency. You and your staff can attend to your daily responsibilities while the project is being completed.
Implementation of Color-Coded Filing Systems
A new color-coded system will save you time, money, and space, while providing you with more accurate filing each and every day. Color coding alone can increase filing productivity by 35-40%. As file volume increases, it may become necessary to change your filing system. Our staff will convert your entire system using new file folders or re-coding your existing files. Once relabeled, we will sort the records into the new sequence and place them on shelves, allowing for proper growth.
Preparation for Imaging
Proper preparation is often overlooked when evaluating imaging solutions, but is critical to the success of any system. Our experienced professionals can prepare your files by identifying, indexing and separating documents. Documents can then be scanned and easily retrieved.
Records Management Consulting
You can achieve a professional information system developed with Federal, Provincial, and Local requirements in mind that will function effectively today and in the future. A wide array of services are available including Needs Assessment/Analysis, Information System Classification and Design, and Records Retention Development.